GRIZZLY BOOSTER CLUB By-Laws
Purpose: The Grizzly Booster Club has been formed to provide community encouragement and financial support for the Missouri State University-West Plains Grizzly athletic teams.
Members Defined: A member is defined as a current Booster Club paying member whether person, organization or corporation. Current members are entitled to attend or appear at the monthly meetings.
BOARD OF DIRECTORS
Section 1. General Purpose. The business and organization of the Booster Club shall be controlled and managed by its Executive Board of Directors.
Section 2. Responsibilities. As an executive board member you are expected to
- help in the promotion and recruitment of booster club members
- take an active role in direct fundraising events such as GBC Trivia Night, GBC golf outing, and others as determined
- attend home athletic games
- raise support/funds for Grizzly Athletic Scholarships
- if a member misses four (4) consecutive meetings the board may take action to remove that member from the board
Section 3. Number, Tenure and Qualifications. The number of members to constitute the Board of Directors shall be at least twelve (12) to a maximum of eighteen (18). Any change in the number of directors shall be made only by amendment to the By-Laws to be voted on by the participating members. There shall be no term limit upon the individual directors. Each director may be elected to serve a three year term as many times as elected by the participating members. The President of the organization shall appoint a nominating committee in February each year to present nominations to be voted on in March and be installed at the April meeting for the Board of Directors
Section 4. Regular Meetings. The Board of Directors shall meet monthly. The meetings will be held the first Thursday of each month. The meetings shall commence at 9:00 a.m. The meetings shall be opened to participating members. Regular meeting may be rescheduled due to weather, holiday, or other scheduling conflicts.
Section 5. Special Meetings. Special meetings of the Board of Directors may be called by or at the request of the President of the Booster Club or any three directors. The person or persons authorized to call special meetings of the Board of Directors may fix any place, within the City of West Plains, as the place for holding any special meeting of the Board of Directors called by them.
Section 6. Quorum. A majority of the number of directors fixed by the By-Laws shall constitute a quorum for the transaction of business at any meeting of the Board of Directors, provided that if less than a majority of directors are present they may adjourn. The act of the majority of the directors present at a meeting at which a quorum is present shall be the act of the Board of Directors. In the absence of a quorum, a vote may be taken to allow those absent to vote via email, text and/or phone so that business can be completed.
Section 7. Vacancies. Whenever any vacancy of a director of the Board of Directors shall occur due to death, or resignation, or otherwise, the remaining directors will fill vacancies as needed.
Section 8. Compensation. Directors shall not receive compensation as such for their services as a director, but each director may be reimbursed for his approved expenses, if any, incurred to further the purposes of the organization.
OFFICERS & EX-OFFICIO
Section 1. The officers of the organization shall be a President, Vice President, a Secretary and such other officers as may be elected or appointed by a vote of the participating members. No more than one office may be held by the same individual. Officers will be selected from directors serving on the Board of Directors. Ex-officio members (defined as non-voting member of the body) consist of the Chancellor, Dean of Students/Athletic Director, Development Director and coaches of the athletic teams of Missouri State University –West Plains.
Section 2. Election and Term of Office. The officers of the organization shall be elected annually by the Board of Directors at the March monthly meeting which shall be known as the annual meeting of the organization. The officers shall be installed beginning at the April meeting the year they are elected to serve. Vacancies may be filled at any monthly meeting of the Board of Directors. An officer may be removed by a vote of the Board of Directors by a ballot vote and three-fourths (3/4) majority.
Section 3. President. The President shall be the principal executive officer of the organization and shall be in general control and manage the business and affairs of the organization. He/she shall preside at all meetings of the participating members, Board of Directors and officers, and shall perform such other duties as may be prescribed from time to time.
Section 4. Vice-President. In the absence of the President, or in the event of his/her inability or refusal to act, the Vice-President shall have all the powers of, and be subject to, all the restrictions upon the President, and shall perform such other duties as from time to time may be assigned to him/her by the President.
Section 5. Secretary. In the absence of the President and the Vice President, or in the event of his/her inability or refusal to act, the Secretary shall have all the powers of, and be subject to, all the restrictions upon the President and/or the Vice President, and shall perform such other duties as from time to time may be assigned to him/her by the President. The secretary will also take the minutes in the absence of the development office or in the case that the board goes in to closed session.
Section 1. All funds received by the Grizzly Booster Club through contributions, in-kind benefits, equipment purchases, recruitment expenses, Grant-in-Aid, fundraising events, etc. shall pass directly to the Foundation Fund of Missouri State University and the financial records of the Booster Club shall be open and available to college officials. The financial records will also be open to review by the public.
Section 2. All transactions of the organization which assist the university athletic programs in any way shall be authorized by the Chancellor or an employee designated by the President of Missouri State University.
Section 3. All Booster Club funds used for Grant-in-Aid must be administered in compliance with Article VIII, Part A, Section 3 of the National Junior College Athletic Association which states “Grant-in-Aid shall be administered by the institution through the office, department, or division which administers financial funds for enrolled students.”