Events Policy

March 24, 2021

In an effort to prevent the transmission of COVID-19 throughout the campus community, the University is implementing the following policy governing university events occurring on campus. All events will adhere to state, local and university orders, policies, and guidance regarding the number of individuals who may gather in a group activity or event. Occupancy is calculated by the length times width of a space, divided by 30, unless otherwise noted.

  1. If a state or local order is in effect that is more restrictive than these guidelines, it shall supersede these guidelines.
  2. Event Size and Space: Events will be allowed to operate at up to 50% of the occupancy of the facility, except the following Athletic facilities at the West Plains Civic Center will be allowed to operate at up to 50% of the sellable seats.
  3. Social Distancing and Face Coverings: Social distancing and face covering requirements for events will be posted as part of the event and shall be in compliance with the university’s COVID-19 Masking Policy.
  4. EMS: Each event organizer will be required to input their event request in EMS, the university’s space and event management software. Every event occurring on campus must be listed in EMS.


Exceptions to this policy must be approved by the Emergency Preparedness Manager.

Effective Date

These guidelines go into effect on November 11, 2020 and supersedes all prior university rules and policies on the subjects covered herein. All provisions of these guidelines will be in effect through May 31, 2021 unless otherwise set forth herein.