Table of Contents
Missouri State University adheres to a strict nondiscrimination policy and does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University.
Welcome! By joining the Faculty of Missouri State University-West Plains you have become an important part of our exciting and challenging mission. Your skills, pride and dedication help ensure the success of our students. We hope this guide will help you get settled in and direct you to those resources that will make your job easier.
Please use the following checklist to make sure everything is in order before the beginning of the semester.
- Provide pre-employment forms and information to the office of academic affairs
- General Vacancy Application
- Official transcripts of college work
- Review, sign and return contract letter
Please review your contract letter for accuracy. If an error is found, contact academic affairs immediately.
- Bring completed forms along with driver’s license and birth certificate (or passport or Social Security card) to Teresa Shipley in the office of academic affairs.
These forms are available from the office of academic affairs:
- W-4 (Federal and State)
- Direct deposit
- Include a voided check from the account to which direct deposits are to be made
- Applicant disclosure
- Fill out a new form each semester
- BearPass Login request
- Parking permit (business office)
No parking fee, but you must register your vehicle and receive new hang tags each year
- Receive BearPass Login, password and instructions for using My Grizzly Den
Contact the office of academic affairs if you didn’t receive this information during Faculty Orientation.
- Log into My Grizzly Den
Go to https://wp.missouristate.edu and click on My Grizzly Den link on the left side of the page.
- Check your schedule and class list(s)
- Enter your office hours
You’re expected to hold one office hour on campus for every three hours of class time.
- Receive parking hang-tag
Hang your parking tag from your rear-view mirror whenever you are parked on campus.
- Check BearPass Email
Go to My Grizzly Den and click on the GrizMail button on the My Work Resources tab on the right side of the page. You can get help, if needed, when you visit the Lybyer Open Lab to get your BearPass Card.
- Obtain BearPass Card
Visit the Lybyer Open Lab (near the office of academic affairs) during its hours of operation (7 AM to 10 PM, Monday through Thursday; 7 AM to 5 PM, Friday; 7:30 AM to 4 PM, Saturday; closed Sunday).
- Obtain copy of master syllabus from department head or division chair
Use the master syllabus provided by your department head or division chair as you develop your course syllabus.
- Complete required Equity and Diversity Training and submit completed certificates to the office of academic affairs (You need your BearPass Login and password to complete this training)
All new employees must complete this online training within the first 30 days of employment and repeat the training every three years. Complete the four modules entitled “Preventing Sexual Harassment,” “Preventing Employment Discrimination,” “In Their Shoes” and “Federal Educational Rights and Privacy Act (FERPA).” At the end of each module, print the completion certificate and submit it to the office of academic affairs as proof of completion. Find the training at https://www.missouristate.edu/human/compliance-training.htm.
- Register for and attend Faculty Orientation
Faculty Orientation is held prior to the beginning of each semester. A second orientation especially for per-course faculty who cannot attend the regular faculty workshop will also be held. You are expected to attend one of these sessions.
- Ask questions!
Contact your department head or division chair or the office of academic affairs if you have questions.
After the semester begins, there are additional important tasks to remember. Check the academic calendar for exact dates.
- Provide copy of course syllabus to Donna Bird, Melton 100 (first week of classes)
- Report attendance discrepancies through My Grizzly Den
- Cite students for Academic Improvement Management (AIM)
- Enter midterm grades
- Enter final grades
- Contracts are paid in four equal installments (unless indicated otherwise):
- Fall semester: September through December.
- Spring semester: February through May.
- Rate of pay varies for per-course faculty based on credentials:
- Bachelor’s degree: $500 per credit hour
- Master’s degree: $600 per credit hour
- Doctoral degree: $700 per credit hour.
- Timesheets must be maintained for hourly instructors. (Where to get these?)
- Each instructor is responsible for documenting time worked and reporting it to his or her supervisor.
- The pay period will reflect either 4 or 5 weeks from approximately the first working day of the month to the last working day of the month.
- Paid at bachelor’s rate unless master’s pay is warranted.
- If multiple instructors per class, pay will be divided accordingly.
- Instructors are paid on the last working day of each month.
- Pay is direct deposited in accounts.
- Per-course faculty who teach at Missouri State University-West Plains are eligible to enroll in a total of 15 credit hours of college-level courses in an academic year (12-month period beginning with the fall semester) and have their required student fees paid by the University. Per-course faculty may assign part or all of the 15-hour benefit to their spouse and/or their eligible dependent children. This excludes clinical instructors because they are classified as part-time employees, not as course faculty.
The following restrictions apply:
- The fee waiver is limited to associates degree credit courses offered on the West Plains campus only;
- Excludes courses for the Missouri Sheriffs’ Association Training Academy; and
- Enrollment or assignment of the benefit applies only in the semester(s) in which the per-course faculty is actively teaching.
- Per-course faculty members are allowed access to the West Plains Civic Center Pool and Fitness Center at no additional charge. Family members are charged at the current membership fee rate.
- Per-course faculty members receive a 10% discount on apparel and gift items at the Drago College Store.
Course syllabi provide students with a road map for the courses in which they are enrolled. They also provide students with relevant University policies and with additional policies followed by individual instructors. In addition to the policy statements and course description, most syllabi include course schedules with assignment and examination deadlines.
- All instructors are required to file a copy of their course syllabus for each course they teach. The syllabi should be given to Donna Bird, M100.
- The course syllabus must follow the University’s master syllabus. Instructors may get the master syllabus for the courses they teach from their department or division chairs.
- An instructor’s syllabus must include:
- Attendance policy
- Academic dishonesty policy, including sanctions
- Late paper/assignment and missed quizzes/exams policy
- Methods of assessment and grading
- Be specific so that students understand your expectations.
- Organize the material to meet the course objectives outlined in the official master syllabus.
- Use the required textbook as indicated in the official course syllabus.
- The division chair must approve any additional books.
- Do not violate copyright laws.
- Do not require students to print large amounts of information, including electronic texts.
- Participate in assessment initiatives required in the course and report assessment to the division chair.
- Actively engage students and hold them accountable for the reading and lecture material with discussions, writing assignments, quizzes and exams.
- Consider study guides, reviews, web postings, etc., to help students manage material and prepare for tests and writing assignments.
- When necessary, consider spending time modeling effective note taking, writing essay exam responses and sharing other information, which will enhance student success. Assisting students with study skills and techniques specific to your discipline will improve their chances for success.
- Consult your department chair or division chair when you have concerns about curriculum.
- You are expected to begin and end classes at the designated times.
- The University is responsible for seeing that courses meet the appropriate amount of time to be able to award credits to students.
- You are asked to hold one office hour on campus for every three hours of class time.
- You are expected to contact your department head or division chair to consult on appropriate course sequencing, assignments and assessment strategies. Course content should reflect official course master syllabus objectives, methods of instruction and assessment and required textbooks.
- In the event you must miss class, report absences as follows:
- West Plains campus: Donna Bird (417) 255-7972 or DonnaBird@MissouriState.edu; or Margie Griffin (417) 255-7272 or MargieGriffin@MissouriState.edu
- Mountain Grove Campus: Lu Adams (417) 547-7573 or LuAdams@MissouriState.edu
- Make sure you specify assignments and/or instructions for students when reporting your absence.
- In the event that you will be on a field trip or are scheduling a class to meet in a location other than your classroom, notify the office of academic affairs for courses on the West Plains campus or for courses at the extended campuses, the campus coordinator for the campus location where the course normally meets. You must also complete a Faculty Field Trip Approval Form and have your students complete a Release and Waiver of Liability form. These forms must be placed on file with the office of academic affairs
- In the event you must miss more than one class meeting, please contact your division chair to make arrangements so that instructional time is not lost.
- You must adhere to the University’s academic calendar.
- Deviations from the calendar, from class times and from the final examination schedule create conflicts for students and for classroom use.
- You must meet with students during the scheduled final exam time.
- You must check your BearPass Email regularly since this is how the University primarily communicates with you.
- To obtain a BearPass Email, contact the office of academic affairs.
- You must use your BearPass Email rather than a Yahoo, Hotmail or other off-campus account for any official email communication related to your job duties.
- You should respond to all phone calls and emails in a timely fashion.
- Monitor your rosters in My Grizzly Den (https://mygrizzlyden.missouristate.edu).
- If a student is attending class but not on your roster, the student must contact the office of registration and records to enroll or stop attending class immediately.
- At the designated time listed on the academic calendar (near the beginning of the semester), go to My Grizzly Den (https://mygrizzlyden.missouristate.edu) to report students who are registered but not attending and students who are attending but not registered in courses.
- Students who attend courses or sections they were not enrolled in are understandably upset when they learn they failed the section they were supposed to attend due to nonattendance or that they will receive no credit for a course they did attend but in which they were not enrolled.
- Discrepancy reports are required, even if a faculty member has no enrollment discrepancies to report.
- Instructors who need assistance with their rosters or with the discrepancy report in My Grizzly Den may contact Donna Bird in Melton 100 at (417) 255-7972 or the office of registration and records at (417) 255-7979.
- Each semester you will be required to “cite” your students for various behaviors so that the University can exercise its intrusive advising policy. (https://mygrizzlyden.missouristate.edu)
- Even if you have no students to cite, you must go to your roster on the AIM website in My Grizzly Den and click the submit button so that the Advisement and Academic Coaching Center for Empowering Student Sucess (AACCESS) staff know that your students are succeeding in your courses.
- You must keep attendance for each class meeting.
- You should record the last day of attendance for students since campus offices may request the information.
- Letter grades must be submitted for all students, even those who have not attended.
- The Incomplete grade 'I' is for extenuating circumstances that occur late in the semester, circumstances that make it impossible for the student to complete the course.
- An incomplete should only be issued when a small portion of the coursework is unfinished.
- Faculty who issue incompletes must complete the “Assignment of Incomplete Grade” form online at https://experts.missouristate.edu/display/WP16/Registration+and+Records
- Incomplete grades cannot be issued to students at midterm.
- Incomplete grades are not an option for students who dropped or withdrew from a course.
- Midterm and final grades must be submitted on time through My Grizzly Den.
- Late grade submission is not acceptable.
- Deadlines for grade submission are posted on the Academic Calendar. For short-term course deadlines, contact the office of registration and records.
- Missouri State University-West Plains requires faculty to submit midterm grades as part of its early warning system for students in academic difficulty. Midterm grades provide students with a gauge of their course progress.
- 'W' and 'I' grades cannot be issued at midterm.
- When students drop after the no-penalty drop date (usually two weeks after midterm), the student must be issued either a 'W' grade or an 'F' grade.
- The 'W' is issued at the end of the semester to students who dropped or withdrew while passing the course.
- The 'F' is issued to students who dropped or withdrew while failing.
- Faculty have the ultimate authority in issuing grades, but University policy states that if an 'F' grade has been issued as a final grade for a student who failed to properly drop the course, that 'F' cannot later be changed by the faculty member to a 'W'.
- Failure to submit grades on time creates considerable work for the office of registration and records and other offices since financial aid letters, eligibility letters, transfer documents, etc., are generated concurrently and any missing grade requires time-consuming adjustments that affect several people (please see following).
The student’s right to privacy should always be considered when:
- Posting grades.
- Posting grades by student name, Social Security number, student identification number violates FERPA.
- Returning test papers or examinations.
- Announcing student grades on assignments when returning work violates FERPA.
- Allowing other students to handle another student’s work with a visible grade violates FERPA.
- Publicly discussing a student’s class work or grades violates FERPA.
- Care should be taken to guarantee a student’s privacy when:
- Giving oral recommendations for a student;
- Remaining logged into My Grizzly Den on computers where others may access student record information; and
- Adequately disposing of confidential information regarding students.
… on satisfactory student academic progress process and financial aid:
- Students are not suspended who should be.
- The University is at risk for fines if audited and found not to have appropriately suspended students.
- Students are suspended who should not be.
- Students may be dropped and lose classes of first choice.
- Financial aid may be canceled, requiring students to reapply and wait for funding.
- Incorrect mailings are sent to students regarding their status.
- Time and paper waste
- Creates confusion for students
- Staff must manually re-evaluate students receiving late grades (otherwise it is an automatic process in My Grizzly Den), which is very time-consuming.
… on student records:
- Students may be assigned inaccurate Academic Standing (Chancellor’s List, Dean’s List, probation, suspension, etc.) and incorrectly notified of their standing.
- The automatic end-of-term processes (entering a grade, making it part of the student’s academic history and recalculating student’s GPA) become a time-consuming manual process.
- Students must be notified individually that the late grade has been posted.
… on students:
- Frustration waiting for a grade
- Delay in awarding degree
- Problems transferring to another institution or entering another program
- Delay in employer reimbursement
- Confusion caused by incorrect mailings on financial aid or academic standing.
Faculty evaluation is an important part of what Missouri State University-West Plains does to assess its ability to deliver quality educational opportunities to the areas we serve. All per-course faculty members are evaluated by students in each course and course section taught each semester. Per-course faculty members are also evaluated by department or division chairs or by a full-time faculty member designated by the department and/or division chair. The process will include the following:
- Review of your course syllabus, including objectives, policies and course outline;
- Review of your final examination(s) and
- A classroom observation at least once per academic year.
Per-course faculty may also be required to submit for review assessment plans and reports, exams, writing assignments, samples of graded student work or other materials for the department or division. Some departments and divisions may also require a self-evaluation or other documents. The appropriate department chair and/or division chair will notify a per-course faculty member of any additional requirements and schedule an evaluation time for classroom observation. Per-course faculty will be given a chance to review their classroom evaluation and respond before the evaluation is submitted to the office of academic affairs.
Syllabi must be submitted to Donna Bird in Melton 100 during the first week of class each semester. Syllabi are available to the appropriate division chair for review.
The Faculty Evaluation committee of the Faculty Senate schedules student evaluations and notification of times/days will be sent to all faculty members along with instructions for the administration of the evaluations. Faculty are reminded that student evaluations of faculty should be completed in the absence of the faculty member to assure students’ confidentiality and to insure that students are free to honestly evaluate the faculty member.
In the event a course requires instructor permission for students to enroll, the student who seeks admission will be told to contact the instructor, usually through BearPass Email. Only the course instructor can grant permission for enrollment. If your course requires instructor permission, discuss procedures with Donna Bird in Melton 100.
University policy requires that all students meet prerequisites for courses and that department heads and division chairs must give permission in order for a student to have a prerequisite waived. Please refer students with prerequisite problems to the appropriate department and/or division head. Students should not be encouraged to seek waivers unless the student can demonstrate an extensive background in the disciplines serving as prerequisites for a course making such waivers appropriate.
Directed study is a last resort option for degree-seeking Missouri State University-West Plains students who can finish a degree no other way because of exceptional or unavoidable circumstances. Simply not liking a course schedule is neither exceptional nor unavoidable. The directed study should never be used to resolve time conflicts between courses by granting a student directed-study for one of the conflicting courses so that he or she may miss time in that course and still receive credit.
University policy states that only full-time faculty may teach directed study courses and that courses with laboratory sections are never taught directed study. Per-course faculty members may be approved to teach a non-laboratory course directed study if there are no other options for the student. Other options, such as a different section, taking the course in another semester, taking the course online, etc., should always be explored before directed study is offered. Faculty who agree to teach such a course must understand that they are not compensated for their time in teaching a directed study.
At the beginning of each semester, the office of registration and records asks faculty to report students who are registered but not attending and students who are attending but not registered in courses. Each semester, we have students attending the wrong section of a course or attending a course in which they have not enrolled. Discrepancy reports are the only way in which the University can help students get properly enrolled or get in the correct section if an error has been made. Students who attend courses or sections they were not enrolled in are understandably upset when they learn they failed the section they were supposed to attend due to nonattendance or that they will receive no credit for a course they did attend but in which they were not enrolled. Discrepancy reports are required, even if a faculty member has no enrollment discrepancies to report.
Missouri State University-West Plains requires faculty to submit midterm grades as part of its early warning system for students in academic difficulty. Midterm grades provide students with a gauge of their course progress. Faculty should meet the midterm grade deadline. Faculty should also be aware that 'W' and 'I' grades cannot be issued at midterm.
If a student withdraws prior to the close of the ninth week, a grade of 'W' will be assigned for each course. If a student withdraws after the close of the ninth, the instructor gives a 'W' in the course if the student is doing passing work. If the student is not doing passing work the instructor will indicate a grade of 'W' or 'F'. A 'W' indicates the course was dropped without penalty. An 'F' grade is calculated in the grade point average.
Office space for per-course faculty is available on the West Plains campus on the Garnett Library mezzanine. These are shared spaces rather than private offices. If a confidential discussion needs to occur with a student, you may arrange with Donna Bird to locate an empty space to use for that purpose.
At the Mountain Grove campus, per-course faculty should discuss available space with campus coordinator Lu Adams.
Faculty members have access to copiers on campus. Copier codes are used to control billing to departments for copies made on Missouri State University-West Plains campuses. Obtain a copier code from either Donna Bird in Lybyer Enhanced Technology Center, 209 (417) 255-7972, Margie Griffin in Lybyer Enhanced Technology Center, 206 (417) 255-7272 or Teresa Shipley in Lybyer Enhanced Technology Center, 206 (417) 255-7271.
Copy Machine Locations:
- Garnett Library
- Looney Hall, Room 101
- Melton Hall, Room 105
- Lybyer Enhanced Technology Center, Room 209
- Kellett Hall, Room 102A
- Shannon Hall, faculty mail room
Section 107 of the copyright law states that “fair use is a provision of the copyright law that permits limited use of portions of a copyrighted work without the copyright owner’s permission for purposes such as criticism, comment, news reporting, teaching (including multiple copies for classroom use), scholarship or research.” You may obtain further information about appropriate fair use from the Garnett Library.
Your BearPass Card serves as your library card. You may get your BearPass Card by visiting the Lybyer Open Lab during its hours of operation (7 AM to 10 PM, Monday through Thursday; 7 AM to 5 PM, Friday; 7:30 AM to 4 PM, Saturday; closed Sunday).
Your BearPass Card serves as a statewide academic library card. You may access MOBIUS (Missouri Bibliographic Information User System) through the University libraries’ website (https://libraries.missouristate.edu/). MOBIUS is the online catalog of Missouri academic libraries. You may request items for delivery at the West Plains campus’ Garnett Library or the Mountain Grove campus’ Barbe Library.
- Instructors must register any vehicles they drive on campus, including license plate number.
- There is no charge to obtain parking permits for vehicles.
- Parking permits must hang from the rear-view mirror.
- For parking regulations, go to the Campus Safety main page https://wp.missouristate.edu/CampusSafety/ and then click on the link to “Parking Regulations” on the left side of the page.
Emergency procedure posters are located in each classroom and office on campus near the door. Faculty should review the procedures with students so that in the event an emergency should occur, both faculty and students are familiar with the procedures. A fuller document is available online at https://wp.missouristate.edu/CampusSafety/.
Any incidents or accidents on campus should be reported as soon as possible. There are forms available to file reports in the office of academic affairs on the West Plains campus. A written report of the particular incident should be filed with director of business and support services.
Each faculty member is also provided with an Emergency Notification List, which includes names and contact information of whom to contact in various emergencies. This information can be found in the back of the spiral bound Information at Your Fingertips and academic calendar document.
Garnett Library: (417) 255-7945
Hours during regular fall and spring semesters:
See https://libraries.missouristate.edu/garnett.htm under “Library Hours”
- Labor Day
- Martin Luther King, Jr. Day
- Presidents’ Day
- Spring Holiday
- Memorial Day
- Fourth of July
Advisement and Academic Coaching Center for Empowering Student Success (AACCESS): (417) 255-7222
The advisement and academic coaching center for empowering student success (AACCESS) provides make-up testing services for faculty. AACCESS will not administer tests for entire classes, nor will it serve as a testing center for all exams in a particular course.
AACCESS hours during regular fall and spring semesters:
- 8:00 AM to 9:00 PM, Monday-Thursday
- 8:00 AM to 5:00 PM, Friday
- 8:00 AM to 5:00 PM, Monday-Friday
Students can also be referred to the Grizzly Tutoring Lab by faculty. Specialists in the areas of math and writing supervise tutoring and tutoring in other subjects or assistance in establishing study groups are also available. Tutoring hours vary by semester, but current hours can be found at https://blogs.wp.missouristate.edu/gtl/.
Academic Accommodations: (417) 255-7222
Reasonable accommodations are made for students with disabilities provided the need for accommodations is documented and the accommodations do not alter the curriculum or course objectives. Resources for students who require accommodation and for faculty and staff can be found in AACCESS by contacting the campus Disability Services Coordinator at (417) 255-7222.
- 8:30 AM to 5:00 PM, Monday-Wednesday
- 8:00 AM to 4:30 PM, Thursday-Friday
Missouri State University-West Plains is a teaching and learning institution providing quality post-secondary educational opportunities to the communities we serve.
Missouri State University-West Plains is a public, two-year, open admission, separately accredited campus of the Missouri State University System primarily serving students in the Missouri counties of Douglas, Howell, Oregon, Ozark, Shannon, Texas and Wright.
In addition to serving the educational needs of our service area, Missouri State University-West Plains provides programs to
- Areas not served by Missouri’s other two-year institutions;
- Selected international campuses where educational opportunities benefit both regional and international students; and
- The global community of students via traditional and emerging technologies.
Missouri State University-West Plains seeks to create educated persons through the development of their skills in communication, critical thinking, information management, values clarification, understanding of a global society, responsible action and knowledge in core subject areas in three distinct degree programs:
- Associate of Arts in General Studies degree; Associate of Arts in Teaching degree
- Associate of Science in Business degree; Associate of Science in Nursing degree
- Associate of applied science degrees and/or certificates in career development.
Because of its commitment to learning and service, Missouri State University-West Plains
- Strives through ongoing assessment to improve educational outcomes by evaluating what students know, understand and can do with their knowledge as a result of their campus experience;
- Hosts upper-level courses provided by the Missouri State University System leading to selected bachelor’s and graduate degrees;
- Offers informal educational opportunities designed to enhance community life through enrichment programs, regional economic development and customized training;
- Promotes extracurricular learning opportunities for students, faculty, staff and community in areas such as intercollegiate athletics and student life and development activities and a variety of non-credit educational opportunities; and
- Through its commitment to the Missouri State University System’s statewide mission in Public Affairs, develops educated persons of high character and integrity, inspiring them to serve others and their respective communities.
|Arts, Education and Social Sciences||Judy Carr||(417) 255-7287||Melton 108|
|Business/Applied Technology and Public Service||Cathy Proffitt-Boys||(417) 255-7278||Lybyer 209B|
|Nursing and Allied Health||Amy Ackerson||(417) 255-7247||Looney 212|
|Science and Mathematics||Jay Towell||(417) 255-7938||Melton 213|
- Regularly check campus email for communication from the department head/division chair.
- Meet with department head/division chair concerning syllabus and assessment plant before each semester starts. Submit a copy of the assessment plan to the department head/division chair.
- Schedule a classroom observation time for the evaluation process with the department head/division chair.
- Encourage students to complete the on-line instructor evaluations.
- Faculty members are required to use a comprehensive final test/culminating activity.
- At the end of the semester, submit assessment report to department head/division chair.
- Nursing: See Nursing Faculty Handbook.